Administrative Assistant - CMGE Administration
SMG - Boston/Brighton Area
Steward Health Care System LLC ("Steward") is a fully integrated, physician-led national health care services organization committed to providing the highest quality of care in the most cost-efficient manner in the communities where our patients live. Steward - the largest privately held health care company in the U.S. - owns and operates 35 community hospitals across nine states, serves over 1,000 distinct communities and employs approximately 40,000 health care professionals. In addition to our hospitals, the Steward provider network includes 4,800 providers, 25 urgent care centers, 87 preferred skilled nursing facilities, substantial behavioral health offerings, over 7,300 hospital beds under management, and approximately 1.5 million full risk covered lives through the company's managed care and health insurance services.
Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, New Jersey, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.
The Administrative Assistant will support the growth of Steward Health Care System, specifically Steward Medical Group (SMG), by working with the Physician Services staff on duties associated with physician recruitment, provider contracting, provider on-boarding and tasks relating to existing providers.
o Obtaining the business plans for weekly Business Plan meetings
o Adding and removing positions from the Salesforce system
o Adding and removing users from the Salesforce system
o Notifying SMG Finance of approved positions that have been added to Salesforce
o Closing positions in Salesforce when signed Employment Agreements are received in Physician Services
o Updating Salesforce to include new hospitals and new positions
o General clean-up of the Salesforce system
o Preparation of templated employment agreements, per diem and full-time
o Contract database management which includes uploading fully executed, updating existing contracts with changes and terminating expiring contracts.
o Processing and tracking physician terminations which includes termination check requests, signing bonus repayment, tail coverage payment, requesting TRACO tail coverage facesheets, etc.
o Bonus payment tracking
TRACO/Malpractice & Outside Activity
o Quarterly TRACO reconciliation
o Annual Board Certification review for TRACO discount
o Outside Activity tracking which includes monthly emails to new physicians requesting completion of mandatory Outside Activity forms, annual Outside Activity review, etc.
o Project management of large-scale onboarding
o Assisting the Provider Onboarding Coordinator with meeting new providers to complete credentialing packets
o Uploading credentialing paperwork onto SharePoint site
o Processing TRACO applications for Provider malpractice insurance
o Schedule meetings and calendar management
o Miscellaneous project work
o Manage distribution lists for various email groups
o Other duties as assigned
o High School Diploma or equivalent required, Bachelor's degree preferred
o Proficiency in Microsoft office products, Excel, Outlook, and Power Point
o Ability to successfully multitask projects
o Excellent organizational and communication skills
o Solid judgment and problem solving skills
Job Status: Full Time
Job Reference #: 55137