Job Description

Steward Health Care System LLC ("Steward") is a fully integrated, physician-led national health care services organization committed to providing the highest quality of care in the most cost-efficient manner in the communities where our patients live. Steward - the largest privately held health care company in the U.S. - owns and operates 35 community hospitals across nine states, serves over 1,000 distinct communities and employs approximately 40,000 health care professionals. In addition to our hospitals, the Steward provider network includes 4,800 providers, 25 urgent care centers, 87 preferred skilled nursing facilities, substantial behavioral health offerings, over 7,300 hospital beds under management, and approximately 1.5 million full risk covered lives through the company's managed care and health insurance services.

Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, New Jersey, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.


This position functions as a member of the administrative team by performing a variety of secretarial duties to ensure the smooth day-to-day operations of the physician's office. The Administrative Assistant is responsible for performing diversified and confidential secretarial and administrative functions

• Works closely with Physician, staff and office manager accomplish the goals and objectives of their department.
• Performs all clerical and secretarial services including typing, photocopying and mail sorting.
• Maintain departmental files and ensure confidentiality of those files.
• Triage and respond to phone calls, voicemails and emails.
• Coordinate and order office supplies.
• Establish and maintain departmental databases and prepare reports.
• Assist in special projects as requested.
• Attend meetings as requested.
• Perform other duties as requested.
• Schedules outpatient procedures and applicable testing for patients as directed.
• Types correspondence, forms and other documents are requested.
• Enters information into the computer system. Transcribes dictation of a highly confidential nature.
• Perform other duties as requested.

• High school diploma required, Associates Degree preferred.
• Two to Five years of Administrative support experience preferably in a health care setting.
• Medical terminology preferred.
• Word-processing and computer data entry experience preferred..
• Strong communication skills.
• Strong interpersonal and telephone skills required.
• Experience with organization of medical charts preferred.
• Ability to analyze operational issues and solve them creatively.

Application Instructions

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