Executive Assistant - CMGE Administration
SMG - Boston/Brighton Area
Steward Health Care System LLC ("Steward") is a fully integrated, physician-led national health care services organization committed to providing the highest quality of care in the most cost-efficient manner in the communities where our patients live. Steward - the largest privately held health care company in the U.S. - owns and operates 35 community hospitals across nine states, serves over 1,000 distinct communities and employs approximately 40,000 health care professionals. In addition to our hospitals, the Steward provider network includes 4,800 providers, 25 urgent care centers, 87 preferred skilled nursing facilities, substantial behavioral health offerings, over 7,300 hospital beds under management, and approximately 1.5 million full risk covered lives through the company's managed care and health insurance services.
Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, New Jersey, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.
Steward Medical Group is seeking an experienced and professional Executive Assistant to support our Chief Operating Officer and Senior Vice President of Practice Management. The position is a very fast paced role that serves as a key member and resource for our large team of highly motivated Directors and Managers who are working throughout our medical group practices in Eastern Massachusetts. The ideal candidate will be a self-starter, a team player, has excellent multi-tasking skills, and is someone who strives to meet expectations and deadlines.
Responsibilities and Required Knowledge:
Schedules meetings and makes necessary arrangements, including room bookings, food service, materials distribution, notification, confirmation, and any travel arrangements that are needed.
Drafts routine and complex correspondence, memos and/or reports as needed.
Submits and tracks invoices for vendor payments.
Achieves operational objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans; assisting in the implementation of production, productivity, quality, and customer-service standards.
Liaise with project stakeholders and all levels of management on an ongoing basis.
Prepares data for presentations as needed.
Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.
Maintains department supplies and places orders when appropriate.
Responsible for office items such as, files, important phone numbers, office keys, practice locations list, etc.
Ensures the confidentiality of all reports, correspondence, materials, etc.
Performs other duties as assigned.
Strong written and verbal communication skills, including proofreading and editing
Strong organizational and attention to detail skills
Strong interpersonal and customer service skills
Proficient in MS Office with emphasis on Excel skills for data management and reporting
Adept at conducting research into project-related issues and products
Demonstrated ability to handle sensitive and confidential information with absolute discretion
Demonstrated ability to be flexible, take initiative, anticipate Executive needs and respond appropriately
Ability to effectively prioritize and execute tasks in a fast-pace environment
Demonstrated ability to work independently and assume responsibility without direct supervision
Ability to work as part of a team and collaborate with colleagues
Bachelor's degree required.
1-2 years of experience as an Administrative/Executive Assistant preferred. Experience in healthcare preferred.
Strong knowledge of computer software including: Microsoft Office (Word, Excel, Outlook, and PowerPoint), Windows, Visio, and Project Manager required.
Job Status: Full Time
Job Reference #: 54998