Job Description

Posted Date: 12/4/2019

Steward Health Care System LLC ("Steward") is a fully integrated, physician-led national health care services organization committed to providing the highest quality of care in the most cost-efficient manner in the communities where our patients live. Steward - the largest privately held health care company in the U.S. - owns and operates 35 community hospitals across nine states, serves over 1,000 distinct communities and employs approximately 40,000 health care professionals. In addition to our hospitals, the Steward provider network includes 4,800 providers, 25 urgent care centers, 87 preferred skilled nursing facilities, substantial behavioral health offerings, over 7,300 hospital beds under management, and approximately 1.5 million full risk covered lives through the company's managed care and health insurance services.

Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, New Jersey, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.

Summary:
Under the supervision of the Practice Manager, the Office Coordinator serves as liaison between the physicians, Practice Manager and the office support staff. The Office Coordinator is responsible for assisting the Practice Manager with all day-to-day operational, administrative, and fiscal aspects of the physicians' offices.

Responsibilities:
• Ensures efficiency and productivity with respect to administrative and clinical functions of the office. Daily monitoring of physician and patient activity in the practice; allocates resources to necessary tasks and set priorities. Reports any problems in this area to the Practice Manager immediately.
• Responsible for accurate registration, scheduling, confirmation, and billing functions
• Answers clinic phones and sends messages to clinic staff/providers as appropriate
• Makes recommendations for improvements/enhancements to registration, scheduling, and billing procedures.
• Manages the oversight and audit of encounter forms for completeness, accuracy, batching, and prompt distribution to billing.
• Responsible for daily oversight and reconciliation of co-payment and cash collection.
• Assists Practice Manager with payroll and payment of Invoices.
• Triages patient complaints for the office, working with appropriate management personnel to resolve issues that arise.
• Responsible for monitoring missing charge reports.
• Oversees ordering all necessary supplies and equipment for the practice.
• Procurement process including; payment requests, on-line supply ordering, and reconciliation of AP payments.
• Under the direction of the Practice Manager, responsible for the training and on-board processing of all new employees.
• Assurance that all "Best Practice" initiatives are followed.
• Maintains patient confidentiality according to Steward Medical Group and hospital standards.
• Strong orientation to patient care in accordance with the Faculty Practice Plan's values.
• Includes Medical Assisting responsibilities


• Record patient history, chief complaint, pharmacy info, prescription list, etc into EMR for physical
• Supply ordering
• Stocking of rooms
• Ordering tests, obtaining prior authorizations
• Requesting and obtaining referrals for patient visits and surgery

• Coordinating procedures with other departments/providers
• Obtaining necessary authorizations and referrals
• Tracking charge entry for surgical procedures
• Setting up pre-operative appointments and tests for patients
• Sending pre-surgical correspondence and confirmations to patients
• Front desk support - phone triage, appointment scheduling and co-pay collection


Qualifications:
• Associates or Bachelor’s Degree preferred, but not required. Relevant work experience may substitute for degree requirements.
• Must have 2-3 years of experience in a healthcare environment. Medical Assisting experience preferred.
• Must have excellent written and verbal communication skills.
• Must be able to multi-task and prioritize daily activities.
• Must have a thorough understanding of billing, information systems, and knowledge of medical terminology and HIPPA requirements.
• Experience with electronic medical record systems (Athena preferred).
• Proficiency with computers and window-based products.
• Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, HMO, PPO and capitated products, preferred.
• Ability to analyze operational issues and solve them creatively.

Application Instructions

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