Job Description

Steward Health Care System LLC ("Steward") is a fully integrated, physician-led national health care services organization committed to providing the highest quality of care in the most cost-efficient manner in the communities where out patents live. Steward - the largest privately held health care company in the U.S. - owns and operations 35 community hospitals across nine states, serves over 1,000 distinct communities and employs approximately 40,000 health care professionals. In addition to our hospitals, the Steward provider network includes 4,800 providers, 25 urgent care centers, 87 preferred skilled nursing facilities, substantial behavioral health offerings, over 7,300 hospital beds under management, and approximately 1.5 million full risk covered lies through the company's managed care and health insurance services. The total number of paneled lives within Steward's integrated care network is projected to reach 3 million in 2018.

Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, New Jersey, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.

Position Summary:

The Office Manager’s summary of duties included but are not limited to: provides essential daily support to the Practice Manager and to the staff to ensure efficient operation of the Practice, responsible for coordination of multiple providers and/or multiple locations as requested by Practice Manager.

Key Responsibilities:

  • Ensures that all charges are complete and follows up on pending claims.
  • Establishes and maintains system for efficient flow of paperwork. Makes recommendations as appropriate.
  • Trains staff and develops their skills in office procedures, understanding EMR, divides workload effectively. Ensures staff is properly and thoroughly trained.
  • Coordinates appropriate onboarding and training for newly hired staff.
  • Holds staff meetings or communicates information to staff members as directed by Practice Manager. Keeps minutes of all staff meetings.
  • Assists Director with administrative tasks as required, communicates issues, and completes tasks on time meeting deadlines.
  • Assists Practice Manager with DHS preparedness and survey readiness.
  • Functions effectively and professionally in stressful situations. Able to stay on task and multi-task to effectively meet deadlines.
  • Reviews missing charges and determines appropriate follow up and resolution daily.
  • Appropriately and correctly completes the assigned sections of month end operating reports.
  • Follows established SMG and corporate policies.
  • Ensures appropriate staff levels in the practice to meet clinic needs. Fills in positions as needed due to absences or increased work loads
  • Liaison with Practice Manager for employee relation issues (i.e., attendance, performance, etc.)
  • Understands EMR and ensures staff is properly and thoroughly trained
  • Follows up on daily charge and deposit log
  • Assists Practice Manager with other duties as requested and assigned
  • Maintains professional and appropriate communication and behavior with patients, co-workers, physicians, and vendors.
  • Maintains HIPAA confidentiality at all times.

Preferred Qualifications:

  • High School diploma or equivalent
  • Knowledge of medical terminology
  • One (1) to three (3) years’ experience as an Office Manager

Benefits Offered:

  • Paid time off
  • Health/Dental/Vision insurance
  • Healthcare spending or reimbursement accounts such as HSAs or FSAs
  • 401K
  • Employee Assistance Program
  • Tuition Reimbursement
  • And much more…

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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